Privacy Policy

Conservatives in Communications Privacy Policy

[Updated: February 17, 2025]

1. Purpose of this policy

This privacy policy ("Privacy Policy") explains our approach to any personal information that we might collect from you or which we have obtained about you from a third-party and the purposes for which we process your personal information. This Privacy Policy also sets out your rights in respect of our processing of your personal information. Please note that this Privacy Policy only applies to the use of your personal information obtained by us, it does not apply to your personal information collected during your communications with third parties. 

2. Who are we? 

This website, www.toriesincomms.org ("Website"), and the services that are made available in connection with Conservatives in Communications ("Services") are provided by UK Do Different Ltd ("we", "us", "our", or "do Different."). We are a Westminster public affairs, communications, digital, and events consultancy. do Different. is the data controller of your personal information. UK Do Different Ltd is a private limited company registered in England and Wales (no. 12843650) with its registered office as 3rd Floor, 45 Albemarle Street, London, W1S 4JL, UK.

3. How to contact us? 

If you have any questions about this Privacy Policy or want to exercise your rights set out in this Privacy Policy, please contact us by sending an email to info@toriesincomms.org.

4. What personal information do we collect and how do we use it? 

We collect and receive personal information using different methods: 

• Personal information that you provide to us. You may give us your personal data directly, for example, when you use or purchase our Services, contact us with enquiries, complete forms on our Website, subscribe to receive our marketing communications, or provide feedback to us. 
• Personal information which we gather from publicly available sources. We may collect personal data that is available from public sources (including media publications) or that you or a third-party may otherwise publish (for example on websites, posts on social media platforms, or speeches at events). 
• Personal information received from third parties. We may receive personal data from third parties. Such third parties may include event suppliers and organisations we work with, analytics providers, data suppliers, third-party directories, and third parties that provide technical services to us so that we can provide our Website and Services.  
• Personal data we collect automatically, including through cookies and other similar technologies. When you access and use our Website,  we may collect Technical Data and Usage Data automatically, including through our use of cookies and other similar technologies. For more information about our use of cookies and other similar technologies, please see our Cookies Notice. 

5. Personal data we control 

We may process or otherwise be a controller of the following personal data:

• Identity Data. Name (first, middle, and last); and title. 
• Contact Data. Email address; telephone number; social media handle; and postal/delivery address. 
• Registration Data. Username; password; security questions and answers; and any other personal data that you may provide to register an account with us. 
• Professional Data. Job title; and organisation that you represent (where you or your organisation supplies products or services to us). 
• Image Data. Photos or video recordings that feature you or your likeness, including any profile picture, images or avatar that you upload to our Website, which we take or obtain, including when you attend events that we host.   
• Transaction Data. Details of Services purchased from us or products and services that we may purchase from you or the organisation that you work for, including payment information (such as payment card details, bank account details, and billing address). 
• Profile Data. Date of birth; gender; country of residence; nationality; information about your interests, affiliations, and preferences, including any dietary requirements; other information that you supply in connection with your use of our Website or in your interactions with us (including in relation to our promotions or competitions, your provision of feedback or responses to our surveys, or your attendance at an event); and the content of any communications when you contact us. 
• Usage Data. Data observed or collected in relation to browsing activity on our Website or interaction with our emails. This may include information about pageviews and events on our Website; information about the webpage or other source that users were previously on before reaching our Website; information about when the session started and ended.  
• Technical Data. IP address; details of the Website that you are viewing, such as full web page URL; browser type, device type and operating system and any other information available to us about the device you are using; geolocation; diagnostic data (including crash logs, launch time, hang rate and energy use, and any other data collected for technical diagnostics purposes), and any relevant unique identifiers assigned to a device or browser (including cookie identifiers). 
• Social Media Data. Information that is logged by the third-party providers of social media platforms in relation to events that users take in relation to our social media pages or content. Events can include views, clicks, following, or unfollowing, and any other types of interaction with our page or content. This information may be combined by third-party providers of social media platforms with other information about the person taking the action and the device they are using, such as social media handles, the date and time of the event, the country/city (derived from IP address or social media profiles) of the user, age/gender information, and the type of device used. 
• Incident Data. Information about any injury that you suffer or incident you may be involved in (including witness) at an event hosted by us or if you visit our premises, including any personal data you or others provide (including any factual description and opinions); details of any injury suffered; actions taken by us or others in response to the incident or injury, including details of any medical assistance or treatment that has been provided or advised (e.g. first aid applied, onsite paramedic or paramedic technician attended, advised to visit hospital, hospitalised); and any other personal data collected during the process of completing our incident report. 
• Communications Data. Marketing preferences; and service communication preferences.
• Recruitment Data. Profile Data (to the extent that it is relevant to our recruitment activities or you volunteer it during our recruitment process), together with other information including details of your eligibility to work (including documents and information that we may collect to verify this); your work preferences (including areas and dates where you are available for work); skills, qualifications, training, and work history; any personal data which appears in your curriculum vitae or application; and any other personal data that you volunteer during our recruitment process. 

6. Our processing activities 

We process or are otherwise a controller of your personal data for the following purposes: 

• to provide you with our Website; 
• to provide you with the Services; 
• to deal with customer services and enquiries, carry out surveys, and obtain feedback, and to manage public relations; 
• to optimise our business through the use of data, including through insight and analytics; 
• to carry out online and other advertising and marketing activities;  
• for recruitment purposes; and 
• for business administration and legal compliance purposes, including to exercise or defend legal claims. 

In most circumstances it is necessary for us to use your personal information to provide the Services to you and perform our obligations in accordance with any contract that we may have with you. It is also in our legitimate interest to use your personal information in such a way to ensure that we provide the very best service we can to you and to carry out the processing described above.  

7. Cookies 

Where indicated in this Privacy Notice, cookies, web beacons, pixel tags, and other similar technologies ("Cookies") may be used on our Website. In addition to the information set out in this Privacy Notice, you can find out further information about the Cookies that we use on our Website and learn how you can manage your consent to the use of non-essential Cookies, by visiting our Cookie Notice.

8. Sharing with third parties 

We may share, where relevant, your personal information (e.g. name, contact information including email address, other information relevant to the provision of our Services, or any personal information that you provide to us as part of our providing the Services) with third parties to enable us to provide the Services and carry out the processing described above. 

9. Third-party links and services 

Our Website and/or communications to you may contain, from time to time, links to third-party websites and services. Please remember that when you use a link to go from our Website or one of our communications to another website or you request a service from a third-party, this Privacy Policy no longer applies. 

10. Transfers outside the EEA and UK

Where necessary in order to deliver our Services, we will transfer personal information to countries outside the EEA and UK. When doing so, we will comply with our legal and regulatory obligations in relation to the personal information, including having a lawful basis for transferring personal information and putting appropriate safeguards in place to ensure an adequate level of protection for the personal information. 

11. How long do we keep your personal information for? 

We will only keep your personal data for as long as necessary for the purposes set out in this Privacy Notice. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies. 

If any personal data is only useful for a short period (e.g. for a specific activity, promotion, or marketing campaign), we will not retain it for longer than the period for which it is used by us. 

If you have opted out of receiving marketing communications from us, we will need to retain certain personal data on a suppression list indefinitely so that we know not to send you further marketing communications in the future. However, we will not use this personal data to send you further marketing unless you subsequently opt back in to receive such marketing.  

12. How to access your information and your other rights? 

You have the following rights in relation to the personal information we hold about you: 

Your right of access. 

If you ask us, we'll confirm whether we're processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee. 

Your right to rectification. 

If the personal information we hold about you is inaccurate or incomplete, you're entitled to have it rectified. If we've shared your personal information with others, we'll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we'll also tell you who we've shared your personal information with so that you can contact them directly. 

Your right to erasure. 

You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or if you withdraw your consent (where applicable). If we've shared your personal information with others, we'll let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we'll also tell you who we've shared your personal information with so that you can contact them directly.

Your right to restrict processing. 

You can ask us to 'block' or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or you object to us processing it. It won't stop us from storing your personal information though. We'll tell you before we lift any restriction. If we've shared your personal information with others, we'll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we'll also tell you who we've shared your personal information with so that you can contact them directly. 

Your right to data portability. 

You have the right, in certain circumstances, to obtain personal information you've provided us with (in a structured, commonly used and machine readable format) and to reuse it elsewhere or to ask us to transfer this to a third-party of your choice. 

Your right to object. 

You can ask us to stop processing your personal information, and we will do so, if we are: 

• relying on our own or someone else's legitimate interests to process your personal information, except if we can demonstrate compelling legal grounds for the processing; or 
• processing your personal information for direct marketing. 

Your rights in relation to automated decision-making and profiling. 

You have the right not to be subject to a decision when it's based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us. 

Your right to withdraw consent. 

If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time. 

Your right to lodge a complaint with the supervisory authority. 

If you have a concern about any aspect of our privacy practices, including the way we've handled your personal information, you can report it to the UK Information Commissioner's Office (ICO). You can find details about how to do this on the ICO website at https://ico.org.uk/concerns or by calling their helpline on 0303 123 1113. 

13. Changes to this Privacy Policy

We may make changes to this Privacy Policy from time to time. To ensure that you are always aware of how we use your personal information we will update this Privacy Policy from time to time to reflect any changes to our use of your personal information. We may also make changes as required to comply with changes in applicable law or regulatory requirements. We will notify you by email of any significant changes. However, we encourage you to review this Privacy Policy periodically to be informed of how we use your personal information.